GDPR, ISO 27001 and quality mark

Privacy and data protection

A trip registration system records data that the law classifies as personal data: odometer readings, speeds, times, trips, and locations. It must then be clear what is being recorded, what happens to that data, and who has access to it.

To the documents Right to be forgotten

Data in the Netherlands
ISO 27001 data center
Quality Mark for Travel Registration Systems

The TrackJack portal and the app behind a shield, as an image for privacy and GDPR in trip logging. Go to To the documents

Map You know exactly which data is coming from the car. Data stored in the Netherlands, ISO 27001. All documents available for immediate download.

Privacy and trip logging

Trip logging and privacy go hand in hand. That is why we explain how we handle it.

A trip log contains a great deal of privacy-sensitive information. This applies not only to employer systems: systems installed by the leasing company or the car manufacturer also record data. We believe that a driver should always be able to see what data originates from the car, who is authorized to view it, and what it is used for.

We attach great importance to data protection and pursue a policy focused on customer requirements, the standards of the quality mark, and relevant laws and regulations.

Privacy and GDPR in mileage logging

What is recorded Personal data from the vehicle

Rides and routes Start, end, route driven
Our sites Full addresses
Date and times Recorded per trip
Mileage Before and after the ride
Speeds Per trip, with the speed profile

You can restrict access to private trips: you specify what an employer is allowed to view in the privacy policy.

PDF
Privacy Statement

We attach great importance to data protection. In our privacy statement, you can read how we handle data protection.

Go to privacy statement (pdf)
PDF
Privacy Policy

Our policy is aimed at meeting customer requirements, standards, and relevant laws and regulations.

Go to privacy policy (pdf)
Quality mark
Quality Mark for Travel Registration Systems

TrackJack PRO Fiscaal bears the quality mark: quality, privacy, security, and continuity are thereby guaranteed, including the Code of Conduct for Privacy of Vehicle Telematics Systems.

Download the code of conduct (pdf)
PDF
Employer and Employee Privacy Policy

Make clear agreements with the driver and record them in a privacy policy; a one-time consent form is not sufficient. It must be clear what data comes from the car, who can view it, and for what purpose.

View the regulations (pdf)
Q&A
Privacy Q&A from the SKRRS

The Ride Registration Systems Quality Mark Foundation compiled the most frequently asked privacy questions from employers and employees into a single document.

View the Q&A (pdf)
PDF
Regulations of the Appeals Committee

The regulations of the Appeals Committee for the Code of Conduct for Privacy of Vehicle Telematics Systems.

Download the regulations (pdf)

Processing agreement

Do you outsource processing? Document it in writing.

If, as an organization, you have personal data processed by an external party, privacy legislation requires you to make agreements regarding this and record them in writing. We make that agreement available to you.

Please note: the data processing agreement is only legally valid once you return it to us signed via finance@trackjack.nl.

Download the agreement

Your rights

Right of access, objection and right to be forgotten

Under the GDPR, everyone has the right to be forgotten by TrackJack. By submitting the form, you indicate that we must delete your data from our systems.

Right of access to the recorded data.
Right to object to the processing.
Right to data portability.

To the forget-me-not form

Security and reliability

Your data is held by an ISO-certified partner

The reliability of our products and services is essential. Therefore, we work with selected partners who optimally secure data and processes. The data is stored at the Intermax data center, which is configured according to ISO 27001. Additionally, Intermax is certified according to ISO 9001 (quality management) and ISO 14001 (environmental management).

ISO 27001 Data center information security
ISO 9001 Quality management
ISO 14001 Environmental management

More about data security

Questions about privacy

Not sure what to agree on with your drivers?

Our specialists help you properly set up the privacy policy and the data processing agreement. They also explain what your employees will and will not see.

Request an offer Schedule a demo

010-8200190 We will help you immediately. 60.000+ customers